Assistant Director for Advancement and Annual Fund

Job ID#: 20-0909
Department: President's Office
Job Type: Staff
Job Status: Full-time
Date Posted: 09/09/2020
Desired fill date: Open until filled
Supervision required: No

Job Summary

This is a full-time, office position that requires answering phones, entering gifts into the Advancement Database, planning and execution of all Annual Fund activities, ensures regular donor stewardship/recognition, and provides general assistance for the Director for Advancement and Annual Fund.  A high level of confidentiality and ethical standards are required to function in this position successfully.




Essential Responsibilities

  • Develops an Annual Fund communications plan within budget guidelines, in partnership with Director for Advancement and Annual Fund
  • Copy write and/or edit all Annual Fund materials.
  • Maintains “Give” section of College Website.
  • Assists with the maintenance of the Advancement database.
  • Maintains Advancement Office files.
  • Monitors Advancement Office’s balance sheet and facilitates/approves purchases and check requests for the department.
  • Creates and giving honor rolls.
  • Coordinates and supervises student workers assignments.
  • Records donations within 24 hours of receipt, and transmits donations to the Business Office.
  • Provides stewardship to donors, including timely acknowledgement letters for each gift.
  • Works with the Director for Advancement and Alumni Relations to develop data standards and reporting schedules for the Annual Report, life-time giving and donation records of the Board of Trustees.
  • Assists in special Advancement Office events, such as donor receptions and Alumni Reunion weekends, which require evening and/or weekend hours.
  • Assists in managing special campaigns such as the campaign for the Campus Commons.
  • Helps to manage the donor pipeline and prospect tracking.
  • Provide administrative support for the Board of Trustees
  • Other duties as assigned.

Education and Experience

  • Bachelor’s Degree
  • 2 years’ experience in fundraising.
  • At least 2 years of general office and supervisory experience.
  • May consider an equivalent combination of work experience and education.
  • Database experience - Knowledge of Raiser’s Edge preferred.
  • CMS experience desirable.
  • Superior Microsoft Office experience (spreadsheets, graphs, word processing, presentations).
  • Self-motivated with a service orientation.
  • Mature judgment, political acumen and diplomacy in handling sensitive and/or confidential matters.
  • Results and detail focused.
  • Good communications skills.