Circulation Assistant - Part Time

Circulation Assistant - Part Time

Job ID#:22-0818
Job Type:Staff
Job Status:Temporary
Date Posted:08/18/2022
Desired fill date: Open until filled
Reports to:Circulation Supervisor
Supervision required:No

Job Summary

Provides circulation and reference service in the library. Primary duties include: checking out materials, shelving library materials, and shelf maintenance. Essential customer service: welcoming patrons, assisting patrons with questions and in locating library materials and answering the phone.

Essential Responsibilities

Include the following. Other duties may be assigned.

Staff circulation desk.

  • Check books in/out
  • Register new patrons/Update patron records
  • Collect fines
  • Answer phone
  • Prepare mailing of LRU/MAP library materials as requested
  • May process morning holds report as required
  • May process incoming holds items as required
  • May process daily patron reports as required

Maintain bookshelves

  • Shelve books, periodicals and audiovisual materials
  • Shelf read collections as assigned
  • Assists with special projects as required

General library duties

  • Copy articles and other papers as needed
  • Assist patrons with directional and simple reference questions
  • Refill supplies (copier and printer paper, pencils)
  • Straighten newspaper reading and computer areas

Close or open the library, depending upon shift

Education and Experience


General routine work involving simple to moderate levels of difficulty: Examples of these types of tasks include data entry, word processing, and learning new computer programs in addition to simple tasks.

  • Uses Symphony, the YLN library database
  • Uses EBSCOHost, Google Scholar and other library databases


Some knowledge of a special skill needed and/or experience of 1 year or less: This might include reception work with a high level of external contacts that requires previous phone experience, a tour guide that needs to have been a student for a year to understand the student experience, a cook in the café or an office assistant that has experience dealing with highly confidential information.

  • Requires attention to detail.
  •  Ability to work independently once trained.
  •  Good computer skills
    • Ability to learn new programs (Symphony library system, library databases)
    • Customer service experience
    • Ability to work independently once trained
    • Ability to pay attention to detail


  • Prioritizes and performs multiple tasks with attention to detail
  • Ability to work late evening hours


  • Performs independently with minimal supervision


  • Uses some independent judgment or initiative


Confidential information is regularly a part of the daily duties: This person regularly has access to confidential information and may perform tasks such as data entry of confidential information or filing confidential information.


Position has a high level of institutional impact: Mistakes or non-compliance could have a significant, negative affect on College operations, resources, assets, potential donors/employees/students, or compliance with regulations.